Sales and Office Administrator
2000 - 3000 SGDFull-time
MLION CORPORATION PTE. LTD.
Job Description
1. Sales Support
- Issue Purchase Orders (PO), Sales Orders (SO), Delivery Orders (DO), and Invoices accurately via the Globe3 ERP system or manual documentation as required
- Track signed Delivery Orders (DOs) to ensure accurate and timely billing execution
- Maintain and update sales, delivery, and inventory movement records across all operational channels
- Manage and maintain product listings in GoListid platforms (handling purchase, sales, and post-inspection status updates)
- Prepare required inspection checklists and supporting documentation prior to dispatch or receiving
- Coordinate scheduling for deliveries, collections, and physical inspections with the Operations team
- Handle routine administrative communications with customers and suppliers regarding orders, dispatches, and invoicing via email and WhatsApp
- Route incoming sales leads, platform inquiries, and general messaging directly to the appropriate Sales team members
- Prepare and dispatch commercial and operational documentation as required
- Maintain operational project updates and workflow tracking on internal management platforms (e.g., Basecamp, Bonfire)
- Record minutes during weekly operations/sales meetings and post concise summary updates for team alignment
- Maintain precise hardcopy and digital file structures across Google Drive and Globe3 to ensure total audit readiness
- Monitor documentation workflows to verify that all commercial interactions are fully logged and compliant with internal standards
- Perform ad-hoc duties as assigned
2. Local Shipment Coordination
- Work closely with the Logistics team to obtain and monitor all required shipping documents for import shipments, ensuring documentation is complete prior to vessel arrival
- Review shipment details and obtain the necessary internal approvals before submitting approved payment requests to the Finance team for processing
- Draft, review, and issue official Letters of Authorisation (LOA) to support daily operational workflows
- Coordinate with local shipping agents, transporters, and relevant stakeholders to facilitate import clearance, cargo collection, and delivery arrangements
- Liaise with the Sales/Operations team to confirm the appointed transporter, delivery schedules, and delivery destinations for incoming goods
- Support logistics documentation and shipment coordination from Singapore port clearance through to final delivery at the customer site
3. Office Administration & Reception (Shared Responsibilities)
- Handle daily front desk duties, including answering calls, greeting visitors and receiving couriers
- Record meeting room bookings, and keeping meeting rooms neat and well-prepared for external meeting (including welcoming guests and serving drinks)
- Assist with replenishment of office and pantry supplies
- Regularly check mailbox and collect incoming mails and distribute accordingly
- Manage seasonal and festive gifting programs, handling vendor coordination, inventory, and distribution
- Assist HR with company events / activities and general office administration
- Perform ad-hoc duties as assigned
Job Requirements
- Minimum "O" Level / "A" Level / ITE / Diploma or equivalent
- Minimum 1 year of experience in sales admin, logistics support, or a related role
- Proficient in Google Workspace and Microsoft Office
- Experience with ERP systems (Globe3) and in-house sales tracking tools is highly preferred
- Familiarity with project management tools like Basecamp (for documentation and meeting minutes) is a plus
- Comfortable coordinating with multiple internal and external parties (Sales, Logistics, Finance, Operations, and Shipping partners)
- Strong organisational skills, keen attention to detail, and a professional communication style
- Able to work independently, prioritise tasks, and thrive in a fast-paced environment
We regret to inform that only shortlisted candidate will be contacted.
Vacancy posted 11 days ago
Similar jobs that could be interesting for youBased on the Sales and Office Administrator in Singapore vacancy
2800 - 3500 SGD
...Job Description: Handle office administration and provide operational support Timely planning and ordering office supplies (stationeries, pantry items, and sundries) Liaison and scheduling with suppliers/vendors/contractors on all matters relating to building and facilities...2600 - 3200 SGD
...We are looking for a responsible and well-organized Office Administrator to support the day-to-day administrative, HR, general affairs and internal control functions of the company. The successful candidate will help ensure smooth office operations, maintain proper documentation...10 - 12 SGD
...Role We are seeking a committed and detail-oriented Part-Time Administrative Assistant to support our day-to-day operations. This role is... ...organisational skills Comfortable with basic computer tools (MS Office or Google Workspace) Ability to work independently and manage...2000 - 2200 SGD
...Handle general office duties such as receiving all incoming phone enquiries, filing etc. Provide support to sales team in handling sales enquiries, preparation of sales quotation... ...job tasking and deliveries. Provide administrative and coordination support to sales team...2200 - 2800 SGD
...Roles & Responsibilities Provide general administrative and clerical support to the construction company. Attend to front desk, answer phone call. Prepare, organize, file, and maintain documents, forms, reports, correspondence, and other company records. Coordinate...2000 - 2800 SGD
...About the Role We are seeking a talented Office Administrator to join our dynamic team at ONE ENGINEERS PTE LTD'. As a full-time role based in the Upper Paya Lebar North-East Region, this position will play a vital part in supporting our Accounting operations and contributing...2300 - 3500 SGD
...Job Responsibilities Handle general office administrative duties and provide day-to-day administrative support. Check, monitor and reply to company emails and correspondence promptly. Assist the Manager with daily operational and administrative requirements. Prepare...2800 - 3700 SGD
...Administration Support Officer Salary: S$2,800 – S$3,700 About the Role We are looking for a responsible and detail-oriented Administration... ...willing to learn Prior experience in administration, sales support, business consultancy, or a related role will be an...3000 - 3800 SGD
...Responsibilities Sales support duties such as handling customer enquiries, quotations... ...2 years of relevant experience in Sales Administration / Customer Service / Order Fulfilment related... ...Good working knowledge in MS Office Positive attitude with customer service...3500 - 4500 SGD
...Key Responsibilities Provide day-to-day administrative and coordination support to the Sales & Marketing team. Handle and follow up on enquiries from customers... ...tasks and deadlines. ~ Proficient in Microsoft Office, particularly Excel and Word . ~ Able to work...2000 - 3000 SGD
...Quotation, Purchase Order, Invoice & Delivery Order. Receivables from customers, payables to suppliers, filing, Profit & Loss Statements, Sales Report, etc. Job Requirements: ~‘N’ level with 1-2 years of relevant experience. ~5 day work week. Interested...3750 - 5000 SGD
...Key Responsibilities 1. Office & Administrative Management Manage the day-to-day administration of the head office. Maintain proper filing systems, records, contracts, licences and company documents. Manage office supplies, equipment, stationery and administrative...3000 - 3500 SGD
...Responsibilities Prepare quotations, invoices, and sales documentation Process customer orders... ...requests Prepare sales reports and administrative documentation Provide general... ...organisational skills ~ Proficient in Microsoft Office (Excel, Word, Outlook) ~ Experience...2000 - 2200 SGD
...correspondence, newsletters and publications. Provide clerical and administrative support to teaching staff. Update and maintain accurate... ...and caring for young children. Proficient in Microsoft Office (Word, Excel and Outlook). Good written and spoken English and...3000 - 3300 SGD
...Serve as administrator / key operator for all sales related systems i.e. Amadeus Advance, Opera PMS, Lanyon, Cvent. Develops, prepares and/or composes memos and correspondence requiring research and exercise of judgment and discretion; routinely writes, edits, and submits...4000 - 6000 SGD
...arrangements remain aligned with NUS' commercialisation objectives and stewardship responsibilities over time. The Role As Officer, License Administration, you will support the administration of NUS' portfolio of license agreements and related commercialisation assets. You...2800 - 3000 SGD
...About the role The Sales Administrator provides administrative, operational, and customer service support to the sales team to ensure efficient order processing, accurate sales reporting, and exceptional customer service. The role serves as a key liaison between customers...2000 - 2700 SGD
...of property and facilities management, we invite you to explore our exciting opportunities. About The Role As an Administrative Assistant/ Officer at Knight Frank, you’ll be the key person in supporting both owners/ tenants and team. Reporting to the Site Head, you...2200 - 3000 SGD
...exciting opportunities. What You Will Be Doing General administrative duties Franking and recording of mails, records management,... ...administration Assist with budget planning Annual check of office assets and tagging exercise Prepare purchase order, work...2800 - 3800 SGD
...tasks to maintain efficient business workflow Use Xero Accounting Software to manage financial records accurately Utilize Microsoft Office tools to prepare documents and reports Organize and maintain contracts, fleet details, road tax, and insurance records...3500 - 7000 SGD
...JOB DESCRIPTION Trust Officer / Client Services Company Sequent (Singapore) Limited Industry Trustee/Fiduciary Reporting... ...knowledge and experience will be considered. RESPONSIBILITIES Administration of international mandates (principally trusts and companies)...2800 - 3300 SGD
...Job Description We are looking for a Sales Administrator to provide administrative and operational support to the sales team and ensure accurate... ...and verbal communication skills. Proficient in Microsoft Office, particularly Excel and Outlook. Detail-oriented and...2800 SGD
...Management for review Maintain updated records on suppliers pricing, terms and contact correspondence Maintain proper filing an documentation of Purchase Orders, Invoices, Contracts and Agreements Other administrative and ad-hoc duties relating to purchasing functions...- ...Job Title Administrative Officer Job Description Summary To support the valuation department administration team. Job Description Ensure... ...renewal of bank panel matters etc. To assist valuers in sales development of regular clients To assist the Director/...
2200 - 3000 SGD
...necessary reports · Assist in the Year end Closing and Audit of Accounts · Provide general administrative support . Liaise with relevant service providers or government agencies for office or employee related matters . Perform MOM transactions and handle staff related...2200 - 2800 SGD
...Mediators · Serves as the medium to triages all calls, files, and mails between clients, mediators, customers & management · Primary administrative contact and provides day-to-day transactional support to the collection system for the team · Import of Daily Assignment &...1800 - 2500 SGD
1. Overall Objective To support the daily operations, administration, and coordination of centres under Pertapis Community Services (PCS),... ...Management, or a related field. Minimum 2 years’ experience in office administration or operational support. Proficient in...2500 - 3500 SGD
...Job Description: Sales Administration & Order Management Prepare, process, and track customer quotations, sales orders, purchase orders,... ...communication and organizational skills. Proficient in Microsoft Office, especially Excel and Word. Able to work independently and...3200 - 3500 SGD
1. Order & Quotation Management Processing Sales Orders: Quotation Preparation: Assisting sales engineers and managers in preparing... ..., commercial proposals, and tender submissions. Contract Administration: Tracking contract status, obtaining necessary corporate sign-offs...2400 - 3000 SGD
...Key Responsibilities Provide comprehensive administrative support to the Sales and Leasing teams to ensure smooth day-to-day operations. Process... ...documentation will be an advantage. Proficient in Microsoft Office applications, particularly Excel, Word and Outlook....
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Sales and Office Administrator. Be the first to apply!
