Procurement Executive
3100 - 4000 SGDFull-time
Direct Search Asia
Procurement & Purchasing
- Handle end-to-end procurement activities for marine equipment, engine spare parts, technical components, consumables, and engineering services.
- Source suitable local and international suppliers based on technical and commercial requirements.
- Obtain and evaluate quotations from multiple vendors.
- Prepare quotation comparisons and recommend suppliers based on pricing, quality, availability, lead time, and technical requirements.
- Issue and manage Purchase Orders (POs) and ensure purchasing documentation is properly maintained.
- Follow up closely with suppliers regarding order confirmation and delivery schedules.
Supplier Management
- Develop and maintain strong relationships with existing and potential suppliers.
- Conduct supplier evaluations based on quality, pricing, reliability, delivery performance, and service standards.
- Negotiate pricing, payment terms, lead times, warranty conditions, and other commercial terms.
- Identify alternative suppliers to improve cost competitiveness and reduce supply chain risks.
- Assist in resolving supplier-related quality, delivery, and commercial issues.
Marine Spare Parts & Technical Procurement
- Procure spare parts and components required for marine engines and related machinery.
- Review technical specifications, part numbers, drawings, and purchase requirements together with engineering and technical teams.
- Ensure the correct parts and materials are purchased according to technical requirements.
- Support urgent procurement requirements for vessel repairs, maintenance, servicing, and technical projects.
Logistics & Delivery Coordination
- Monitor outstanding purchase orders and ensure materials are delivered according to required schedules.
- Coordinate with suppliers, freight forwarders, warehouses, and internal logistics teams.
- Expedite urgent orders where required.
- Monitor international shipments and resolve delivery delays.
- Ensure necessary shipping and procurement documentation is properly prepared and maintained.
Cost & Commercial Management
- Negotiate with suppliers to achieve competitive pricing and cost savings.
- Conduct price comparisons and analyse procurement costs.
- Support cost-reduction and supplier-consolidation initiatives.
- Monitor purchasing expenditure and identify opportunities for improved commercial terms.
- Ensure procurement activities comply with approved budgets and internal purchasing policies.
Internal Stakeholder Coordination
- Work closely with Engineering, Service, Technical, Operations, Sales, Finance, and Logistics teams.
- Understand technical requirements and ensure procurement activities meet operational timelines.
- Coordinate with Finance regarding supplier invoices, payment matters, and discrepancies.
- Provide regular updates regarding purchase orders, delivery schedules, and outstanding procurement matters.
Documentation & Compliance
- Maintain accurate procurement records, supplier information, quotations, purchase orders, and contracts.
- Ensure procurement activities comply with company policies and approval procedures.
- Support supplier audits and procurement-related reporting.
- Maintain accurate information within ERP / procurement systems.
Requirements
- Diploma or Degree in Supply Chain Management, Procurement, Logistics, Engineering, Maritime Studies, Business, or related discipline.
- Prior procurement or purchasing experience within the marine, maritime, shipyard, engineering, manufacturing, or industrial sector would be advantageous.
- Experience purchasing marine spare parts, machinery, engineering components, or technical equipment is preferred.
- Strong supplier sourcing and negotiation capabilities.
- Good understanding of purchase orders, quotations, invoices, delivery terms, and procurement processes.
- Strong communication and stakeholder management skills.
- Comfortable working with technical specifications and part numbers.
- Proficient in Microsoft Excel and Microsoft Office.
- Experience with ERP systems such as SAP would be advantageous.
- Able to manage multiple procurement requirements and urgent orders simultaneously.
Key Competencies
- Procurement & Strategic Sourcing
- Vendor Management
- Supplier Negotiation
- Marine Spare Parts Procurement
- Purchase Order Management
- Cost Analysis
- Technical Purchasing
- Expediting
- Logistics Coordination
- Inventory & Materials Management
- ERP / SAP
- Stakeholder Management
- Commercial Negotiation
Vacancy posted 14 hours ago
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