HR Executive

Job Summary

We areseeking a responsible and detail-oriented HR Executive tosupport the full employee lifecycle and daily HR operations of the company. Therole encompasses recruitment, onboarding, employee records management, leaveand claims administration, project-site employee support, offboarding, andemployee welfare.

The HRExecutive will also assist with general office administration, including accesscard management, workstation arrangements, carpark administration, andreception support. The successful candidate should be organised,service-oriented, and able to manage confidential information while meetingrecurring operational deadlines.

Key Responsibilities

1.Recruitment and Talent Acquisition

• Post job advertisements on approved recruitment platforms.
• Source, screen and shortlist suitable candidates.
• Coordinate interviews and communicate with candidates throughout the recruitment process.
• Collect and verify required employment documents.
• Support hiring managers in recruitment-related administrative matters.

2. EmployeeOnboarding and Offboarding

Onboarding

• Coordinate and administer the onboarding process for new employees.
• Conduct orientation programmes and introduce employees to company policies, facilities, workplace safety procedures, and key personnel.
• Arrange building access cards, workstations, lockers and other onboarding resources.
• Configure reporting and approval workflows for leave, timesheets and expense claims.

Offboarding

• Manage employee resignation and offboarding processes.
• Prepare resignation acceptance letters, exit documentation and clearance forms.
• Verify leave balances and coordinate final administrative requirements.
• Ensure company property and access privileges are returned or deactivated.

3. HROperations and Employee Records

• Maintain accurate and up-to-date employee records and HR databases.
• Ensure confidential employee information is properly maintained and safeguarded.
• Respond to employee enquiries relating to HR policies, records and system updates.
• Support HR reporting and statutory documentation requirements.

4. Leave,Claims and Employee Administration

• Administer employee leave applications and address leave-related enquiries.
• Review and process expense claims in accordance with company policies.

5.Project-Site HR Support

• Provide HR administrative support for employees assigned to project sites.
• Review overtime claims and supporting attendance records.
• Prepare employment-related letters and documentation.
• Maintain records of site assignments, contract periods and employee deployment status.
• Liaise with project teams on employee administrative matters.

6. OfficeAdministration and Reception Support

• Manage building access cards, locker assignments and workstation arrangements.
• Liaise with building management regarding employee access, carpark allocations and visitor matters.
• Provide reception coverage within the admin team during the receptionist's absence.
• Support general office administration and ad hoc duties assigned by management.