HR & Admin Executive

Job Description

1. Employee Lifecycle Management

• Manage end-to-end onboarding and offboarding processes.
• Handle work pass applications, renewals, cancellations, and Personalised Employment Pass (if applicable).
• Prepare and administer employment-related documents, including Employment Contracts, Letters of Offer, Confirmation, Termination, Warning Letters, and other HR correspondence.
• Conduct employee orientation for new hires.
• Maintain and update employee personnel files (hardcopy and digital records).
• Administer leave matters and statutory claims (e.g. maternity, paternity, childcare, NS make-up pay).
• Conduct exit interviews and prepare exit documentation.

2. Recruitment & Talent Acquisition

• Manage and maintain job advertisements across various recruitment platforms.
• Source, screen, and shortlist suitable candidates to meet departmental hiring needs within stipulated timelines.
• Conduct preliminary background checks prior to arranging interviews with respective Heads of Department.
• Support recruitment initiatives for new business projects as required.

3. Payroll & Statutory Compliance

• Process and compute monthly payroll accurately and within timelines.
• Prepare HR-related reports to support management and audit requirements.
• Submit CPF contributions and ensure compliance with statutory regulations.
• Handle IR21 and IR8A tax submissions.
• Process SDL and Foreign Worker Levy submissions and related documentation.

4. Training & Development

• Identify training needs (TNA) and recommend relevant training programmes aligned with business objectives.
• Coordinate training schedules and maintain training records.
• Submit and administer training grant applications where applicable.

5. Employee Relations & HR Operations

• Address and resolve employee concerns to foster a positive and collaborative work environment.
• Support the development and implementation of performance management systems to enhance workforce alignment and productivity.
• Handle workplace injury or illness incidents and manage WIC insurance claims accordingly.

6. General Administration

• Perform any other duties as assigned by Management or the immediate superior from time to time.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or related field.

• Minimum 2-3 years of relevant HR generalist experience.

• Hands-on experience in payroll processing and statutory submissions (CPF, IR21, IR8A, SDL, FWL).

• Familiar with Singapore Employment Act and MOM regulations.

• Experience handling work passes and government portals (e.g. MOM, CPF, IRAS).

• Strong knowledge of HR documentation and employment practices.

• Proficient in Microsoft Office applications and HR/payroll systems.

• Strong organisational and time management skills with attention to detail.

• Good interpersonal and communication skills.

• Ability to handle confidential information with integrity.

• Able to work independently and in a fast-paced environment.

We are located at 11A Tech Park Crescent Singapore 637842 (Tuas South).