Admin Executive, Business Development

Job Overview:

We are seeking a highly organized and motivated Admin Executive to join our Business Development team. The ideal candidate will have a strong administrative background, excellent organizational skills and some experience or aptitude in design or marketing. This role involves supporting the team with administrative tasks while also contributing to design related projects that enhance our business development efforts.

Responsibilities:

Administrative Support:

• Manage the daily administrative tasks of the Business Development Team.
• Organize and schedule meetings and events arrangements for team members.
• Prepare and process documentation, including reports, presentations, and correspondence.
• Maintain and organize files and records in both physical and digital formats.
• Assist with the preparation of business proposals, contracts and client presentations.

Design Assistance:

• Support the creation of business materials, presentations and other related content.
• Provide creative input for promotional materials and business development projects.

Project Coordination:

• Help manage and track the progress of various business development initiatives and projects.
• Facilitate communication between team members and stakeholders.
• Prepare reports on project status, milestones, and deliverables.

Client and Vendor Management:

• Maintain professional relationships with clients, vendors, and partners.
• Assist in scheduling and coordinating client meetings and events.
• Handle client inquiries and provide exceptional service.

Requirements:

Qualifications & Experience:

• Minimum Diploma in Business Administration, Marketing, or a related discipline.
• Minimum 2 years of experience in an administrative role, preferably within a business development, or marketing environment.
• Experience with CRM software and business development platforms.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling software (e.g., Outlook).
• Familiarity with design software (e.g., Adobe Photoshop, Illustrator, Canva) is preferred.
• Project management or business development certifications are an added advantage.

Skills & Competencies:

• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong written and verbal communication skills.
• High level of attention to detail and accuracy.
• Strong analytical, problem-solving, and decision-making abilities.
• Ability to handle confidential and sensitive information with discretion.

Preferred Attributes:

• Strong interpersonal skills with the ability to build positive working relationships across all levels of the organization.
• Creative mindset with an eye for design.
• Positive, proactive, and adaptable attitude.
• Eagerness to learn new technologies, systems, and best practices.
• Ability to work effectively in a fast-paced environment and respond quickly to changing priorities.