Finance Executive

Job Title: Finance Executive (ID1767)
Location: Tanjong Pagar
Working Hours: Mon to Fri 9am to 6pm
Salary: up to $4500

Job Responsibilities:
1. Accounts Payable & Receivable:
. Process, verify, and post invoices, receipts, and payments.
. Manage accounts payable and accounts receivable, ensuring timely payments and collections.
. Reconcile accounts and resolve discrepancies in a timely manner.

2. General Ledger Maintenance:
. Maintain the general ledger and ensure accurate coding of all transactions.
. Post journal entries and perform month-end closing activities.
. Assist in preparing financial statements by ensuring accurate and timely recording of financial transactions.

3. Cash flow Management:
. Monitor daily cash balances and forecast short-term and long-term cash requirements and maintain up-to-date bank records.
. Ensure sufficient liquidity to meet operational needs and financial obligations.
. Reconcile company bank accounts and ensure any discrepancies are investigated and resolved.

4. Banking Relationship Management:
. Liaise with banks on banking facilities and services.
. Open, maintain, and close bank accounts.
. Manage online banking platforms and user access.

5. Agency Statement of Account (SOA):
. Review and verify SOAs submitted by agencies.
. Ensure correct GL accounts, cost centres, and accounting treatments are applied.
. Prepare Journal Vouchers (JVs) based on verified SOA transactions for the Accountant's review prior to posting.

6. Staff Expense Claims:
. Review approved expense claims for accuracy, completeness, and against supporting documentation.
. Verify claim calculations and coding to the appropriate GL accounts and cost centres.
. Process disbursements in accordance with the company's payment procedures.

7. Financial Reporting:
. Assist in preparing monthly, quarterly, and annual financial reports.
. Support the Finance Manager in the preparation of budgets, forecasts, and financial analysis.
. Provide detailed reports on expenses, income, and other financial activities.

8. Tax Compliance:
. Assist with the preparation and submission of tax filings (i.e., GST).
. Ensure compliance with tax regulations and filing deadlines.

9. Internal Controls and Audit Support:
. Ensure adherence to internal controls and financial policies.
. Assist with external audits by providing financial data and reports.
. Ensure proper documentation of financial transactions for regulatory compliance.

10. Financial Data Accuracy:
. Ensure that financial records are accurate, up-to-date, and maintained in compliance with accounting standards.
. Review and analyze financial data for inconsistencies or errors and correct discrepancies as needed.

11. Vendor Management:
. Maintain relationships with vendors, ensuring that billing/credit notes and payments, are done in accordance with payment run schedule and notifying vendors post payment.
. Respond to inquiries from vendors, and other departments regarding payments.

12. Financial Systems & Software:
. Ensure proper use of accounting software (e.g., Tally) to record and process financial data.
. Assist to improving financial processes and systems to increase efficiency and accuracy.
. Ad-hoc duties as assigned INCLUDING BUT NOT LIMITED TO BUSINESS PARTNERING DUTIES from time to time