Executive Assistant - IP

What we will offer

We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can gain early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.

You can expect

• A competitive salary and a host of family friendly policies
• Life assurance, private health and dental care for you and your family
• We support the causes you care about, by giving you one day per year off to volunteer with any charity that you are involved with outside of work
• A wellbeing strategy that focuses on preventative measures to maintain overall health, and tools and support for when our people experience physical or mental difficulties. The strategy focuses on four pillars: physical, emotional, financial and social aspects
• We are an equal opportunity organisation, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture, or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives

Team structure

This role forms part of the Secretarial Services team and provides high-quality support to partners, lawyers, and other senior stakeholders across the firm. The Executive Assistant works closely with colleagues across practice groups and business services functions to support the efficient delivery of legal and business operations.

Main responsibilities

• Proactively supports assigned stakeholders and takes ownership of administrative processes.
• Effectively manages diaries, meetings, travel arrangements, and business commitments.
• Coordinates communications and builds strong relationships with internal and external stakeholders.
• Produces high-quality correspondence, presentations, reports, and other business documents.
• Supports client relationship management, business development initiatives, and client events.
• Assists with financial administration, including billing, expenses, and matter-related processes.
• Maintains effective document, records, and file management practices.
• Collaborates with colleagues and business services teams to deliver a high standard of support.
• Identifies opportunities to improve processes and drive operational efficiency.
• Maintains confidentiality and exercises sound judgment when handling sensitive information.
• Adapts to changing priorities and provides support across the wider team as required.

Attributes / Skills required

• Detail-oriented, adaptable, and committed to continuous learning in a dynamic and growing practice.
• Strong organisational skills with the ability to manage competing priorities effectively.
• Demonstrates a commitment to excellence and the delivery of high-quality work.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to build strong relationships and work collaboratively with stakeholders at all levels.
• Professional, proactive, and client-focused approach.
• Strong problem-solving skills and ability to exercise sound judgment.
• Ability to work independently and remain calm under pressure.
• Adaptable and flexible in response to changing business needs and priorities.
• Demonstrates discretion and integrity when handling confidential information.
• Committed to continuous learning and professional development.
• Positive team player with a willingness to support colleagues and contribute to team success.

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm’s strategy and business needs.