Senior Administrative Executive
3300 - 4000 SGDSINGAPORE WEFIC OCEAN TECHNOLOGY DEVELOPMENT PTE. LTD.
Key Responsibilities
· Provide administrative and operational support to the Admin function, and administrative support to the IT function.
· Take ownership of day-to-day office administration and ensure the office is well organised, properly maintained and runs smoothly.
· Manage office and pantry supplies, including inventory monitoring, replenishment, purchase requisitions, vendor coordination and invoice verification.
· Manage a high volume of corporate travel arrangements for employees, including frequent business travellers, covering flight bookings, hotel accommodation, visa applications and other travel-related requirements.
· Manage company cash advances provided for travel bookings, including proper tracking, supporting documentation and timely reconciliation.
· Liaise with travellers, travel agents, hotels and other service providers to ensure travel arrangements are accurate and completed on time.
· Handle urgent or last-minute travel changes and provide occasional administrative and travel support outside normal office hours, including weekends, when business needs arise.
· Handle incoming telephone calls and professionally attend to visitors.
· Perform general administrative duties including documentation, filing, data updating and maintaining the monthly telephone/contact list.
· Process CEO expense claims and prepare monthly expense reports, ensuring accuracy and timely submission.
· Coordinate with vendors and service providers on office-related matters and follow through on outstanding issues.
· Support office facilities and general workplace matters as required.
· Coordinate monthly HOD meeting
· Perform other ad-hoc duties as assigned.
Requirements
· Diploma in Business Administration or equivalent.
· At least 5 years of relevant administrative experience, with hands-on experience in corporate travel coordination and office administration. Candidates with more extensive relevant experience will be an advantage.
· Experience in managing multiple or high-volume corporate travel requests would be an advantage.
· Able to work independently with minimal supervision and take ownership of assigned responsibilities.
· Proactive and resourceful, with a strong sense of responsibility and follow-through.
· Good time management skills with the ability to prioritise and manage multiple tasks.
· Meticulous, organised and attentive to detail.
· Good interpersonal and communication skills.
· A team player who is comfortable working with employees at all levels.
· Positive and responsible work attitude, with a willingness to learn, support the team and take ownership of responsibilities.
· Proficient in Microsoft Office applications.
2600 - 3000 SGD
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