The Office & Facilities Manager AsiaPac will be responsible for a variety of functions critical to the development of the Company and the smooth running of our new office located in Capita Green, including our smaller offices in Auckland and Hong Kong. Detail is key, you will need to draw on your multi-tasking and organizational abilities with a level of autonomy to make your own in this hands on, client facing, varied role. Office based Monday – Friday in Singapore, the position will report into the Head of Office and Facilities based at our global HQ in London.

Responsibilities include:

Responsible for the smooth running of the office environment and aesthetics
Liaising with the building landlord, security and cleaning
Organising the office layout, supporting on desk moves and the procurement of furniture as needed.
Maintaining supplies of stationery and office consumables
Responsible for Goods-in/Goods-out (postal duties and couriers).
Arranging social functions, including organizing lunches, and meeting room set up
Arranging business travel and accommodations for the AsiaPac and C-Suite team through Egencia
Greeting clients and visitors as needed
Manage credit card statements and monthly expense reports
Manage company taxi accounts / licences and
Assisting the Head of Office and Facilites with various projects such as, but not limited to:

1. Organizing and implementing planned preventative maintenance and dealing with reactive works through our dedicated contractor.

2. maintaining and organising first aider/fire warden training and ensuring certificates are up-to-date

3. Reviewing and updating health and safety policies and ensuring they are observed

Requirements:

Confident communicating with people at all levels
Positive attitude, a desire to work as efficiently as possible, and excellent client-facing communication skills
Ability to remain confidential and professional at all times
Good people skills and judgment
Ability to manage a busy workload and work under pressure
Assertive and innovative to ensure continually improving support
Good technology knowledge of hardware (printers, photocopies and fax machines)
Good understanding of HVAC systems – Singapore Facilities qualification desirable or willing to work towards
Excellent grasp of the English language, both written and verbal, second language desirable but not essential

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